VI. Answer the following questions.

1. There аrе a lot of styles of business letter. Is fully blocked style really more popular? Why?

2. What are the integral parts of a business letter?

3. How much information should you include in your letter?

4. How long should your letter be?

5. What should you do if you are in doubt as to whether the woman you are writing to is single or married?

6. Why are you not supposed to abbreviate dates?

7. What is subject line (or attention line) for?

8. What should your signature tell about you to your addressee?

9. Why and when should you put abbreviation “Enc.” at the bottom of the letter?

VII. Give the correct salutation and complimentary close in each case.

1. Burke & Sons Ltd. Dear_________________________

Yours________________________

 

2. Sales Manager Dear________________________

BGW Electronics Ltd.

 

3. Mr A.L. Moon _____________________________

British Rails _____________________________

 

4. Ms Angela Box _____________________________

Gorton and Sons _____________________________

 

5. The Manager _____________________________

Lady Fair Fashion Ltd. _____________________________

 

6. Messrs. Hamilton and Jack- _____________________________

son _____________________________

 

7. The Secretary _____________________________

Pitton Miners’ Club _____________________________

 

Dear Peter

8. Peter Brown _____________________________

 

VIII. Find mistakes in the layout of the letter. This letter should have been written in fully blocked style.

Thompson & Sons Limited 16 Gordon Street tel. [phone] Glasgow G2 9GH fax. [phone] www.thompsonsltd.com [e-mail]

Miss Susima Basuki, Jakarta Furnishings, 7, Jalan Arjuna, Jakarta Your ref. ________ Our ref. _________   Dear Sir! Thank you for Your letter dated the twenty seventh of May two thousand and eleven. We have pleasure in enclosing our brochures and price-lists with all the details you asked for. Looking forward to hearing from you soon. 2011, may,30^thBest wishes, Manager George Glook Glook

 

IX. Lay out the following parts of the letter according to the rules you have studied.

Letter 1

1. Dear Sirs

2. Intrako Ltd. |

48 Petaling St. | - Sender’s address

Sommersby |

Kuala Lumpur |

3. Yours faithfully

Benjamin O’Brien

Managing Director

4. May 15, 2011

5. Thank you for your letter of April 25 enclosing your price-lists, leaflets and other publications. We have forwarded the above letter to our clients for their consideration. We will inform you of their decision as soon as we hear from them.

 

6. The & Co. |

45 Parslee Str. | - Inside address

Birmingham G 67 |

 

Letter 2

1. We have received your letter dated October 18, 2011 for which we thank you. At your request we are sending you our publications relating to Machine Model 78B. We look forward to receiving your order soon.

2. Encl.

3. October 21, 2011

4. Our ref. 143/LN-294

Your ref TH/AN-31

5. Dear Mr. Kroll,

6. World wide Inc., |

11-14 Montague St. | - Inside address

New York |

USA |

7. Crips and Chips Co. |

Glazier House, Green LANE | - Sender’s address

Derby DE 1 RT |

8. Sincerely yours,

Jill Lowland (Ms)

Head of Administration

 

Letter 3

1. Dear Madam,

2. Encl.

3. Letter dated June 21^st

4. Messrs. Strong&Sons, |

73Victoria Str. | - Inside address

London |

Great Britain

 

5. Faithfully yours,

T. Blick

Sales manager

6.Our ref. AH/MN/34-15

Your ref. 134/15-AT

7. We thank you for your letter dated June 21^st. We are sending you our new catalogue of machines. You will also find our leaflets and price-lists enclosed.

8. ZAO Rusexport |

17 Novoslobodskaya St. | - Sender’s address

Moscow

109475 |

Russia |

9. June 24^th, 2011

X. Lay the letter out mentioning the following.

1. Date |

2. Sender’s address |

3. Inside address | NB! You are not supposed to compose

4. Signature | the body of the letter

5. Closing salutation |

6. Subject of the letter |

7. References |

8. Enclosure |

9. Opening salutation |

 

Letter 1

· Use your own name.

· You work for EASTLAND LTD. of 48, Parklane Road, Brisville.

· You are Head of Administration. You are writing to J. Ponts, Sales Manager of FOURNIER LTD. of 14, Ravigny Avenue, Paris concerning your letter dated May 7, 2011

· Your secretary’s name is Lola Brown.

· Use today’s date

Letter 2

· Use your own name.

· You work for Global Perfection of D-455 Berg, Stockholm, Sweden.

· You are Sales Manager.

· You are writing to Mr H. Smith, Managing Director of The Jameson Construction Co., of 25, Harbour Road, Melbourne, Australia concerning Contract No.148-BS/15.

· Your secretary’s name is A. Adams.

· Use today’s date.

Letter 3

· Use your own name.

· You work for Amperlite Ltd. of 146 Leary St., Dublin, Ireland.

· You are Transport Manager.

· You are writing to Miss Jennifer Ring, Head of Overseas Department of A.B.White &Co.Ltd. of 567 Queen Street, London, EC4 YH concerning your Order No.23

· Your secretary’s name is T. Brown.

· Use today’s date