Study job description and person specifications template.

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Study job description and person specifications template.

Job Title:   Salary:  
Reporting to:   Qualifications:  
Location:   Essential:  
Nature/purpose of the job role:   Desirable:  
Main Duties:   Knowledge and skills:  
Hours of work:    

5.1. Study the job description and person specifications for the following position.

Administration/Business Sector: Administrative Assistant

Job Title: Administrative Assistant

Reporting to: Office Manager

Location: Head Office, Glasgow

Main Duties: You will be required to provide office based administrative support to the SCQF team including internet research, planning travel and hotels, dealing with digital diary appointments and our database.

The role will also include generating mailings, filing, answering the telephone and maintaining other office systems. Communication with our associates and stakeholders will be part of the role, along with varied and interesting ‘other duties’ as required by the Line Manager.

Hours of work: 8.30am - 5.00pm; I hour for lunch

Salary: £15,000 - £17,000 p.a. (*per annum) (depending on experience)


Essential: Qualified to SCQF Level 5 e.g. Standard Grades at Credit or Intermediate 2 or NC/NPA and/or Some experience in the role of Administrative Assistant/Office Junior with another company.

Desirable: An SVQ2 in Administration would be beneficial.

Knowledge and skills:

· Knowledge and understanding of basic office procedures.

· Be able to complete some routine and non-routine tasks in an office environment.

· Be able to plan and organize both familiar and new tasks.

· Able to use a problem-solving approach to respond appropriately to a wide range of enquiries.

· Produce and respond to detailed written and oral communication in an office setting.

· Use standard applications to process, obtain and combine information - Microsoft Office, Excel, Word.

· Able to work on own initiative or with others on tasks with minimum supervision.

5.2. Summarize the job description and person specifications for the given position.

6. Skill activity.Translate into English.

Должностные обязанности официанта

Официант выполняет следующие должностные обязанности:
- Сервирует столы.
- Своевременно меняет скатерти и салфетки по мере их загрязнения.
- Принимает заказ от посетителей, помогает посетителям выбрать блюда и напитки, ориентирует их по времени приготовления заказанных блюд.
- Распределяет заказ по месту его выполнения между барменом и поваром.
- Контролирует своевременность приготовления и товарный вид блюд перед подачей на стол.
- Подает заказанные блюда.
- Выводит окончательную сумму заказа, подает посетителю и производит с ним полный расчет за заказ.
- Поддерживает чистоту в зале.
- Оформляет зал и сервирует столы соответственно праздничным событиям.
- Проводит ежемесячный переучет посуды. © 2003-2015

Research and creative activity.

7.1. Make up a monologue about such a recruitment tool as job description and person specifications.

7.2. Use Internet to compose job description and person specifications for one of the following positions: hairdresser, charity volunteer, PA (personal assistant).

7.3. Compose summary on the article 1 in the EXTRA READING part.


Unit 3

Rewards and Benefits

Ice breaking questions.

What is motivation? What are your motives in career, in life?

What rewards do students get from their studying hard at the university? Speak about your own experience.

What is the difference between material and non-material rewards? Draw examples of the first and the latter.

Read and comprehend the following texts.

A. Rewards make a difference when choosing a career. If you care about your work, and if it continues to fascinate you, then you're going to get better at it. The better you become, the higher you rise. The more your career develops, the more you will be recognized for the difference that you're making. Some employees choose to work hard, and they will be rewarded for it on merit.

Put together, salary and benefits packages are designed to attract, motivate and recognize the work people do and the effort they put in.

Here you can see a list of the rewards and benefits the companies provide for their employees:

· bonuses

· employee assistance program

· maternity and paternity leave

· free seminars and trainings

· free snacks

· travel opportunities

· company car

· sabbatical policy

· paid holidays

· private medical insurance

· kitchenette in the office

· personal pension plan

· gym membership

· healthcare

· discounts for local retailers or leisure activities

· legal advice

· travel insurance

· dental insurance

· debt counseling

· flexible time

· work-life balance

· telecommuting


B. Google employees’ benefits

It’s no surprise that the employee benefits of Google are among the best in the land – free haircuts, gourmet food, on-site doctors and high-tech “cleansing” toilets are the most talked about. But the latest perk for Googlers extends into the afterlife.

When we are confronted with the death “we tried to find ways to help the surviving spouse of the Googler who’d passed away.” In addition to the 10-year pay package that surviving spouses will receive, any children will receive a $1,000 monthly payment from the company until they reach the age of 19 (or 23 if the child is a full-time student).

What makes the death benefit notable isn’t just its generosity. The aim is “to increase happiness, creativity and productivity”. “Obviously there’s no benefit to Google, … for the company it’s no-win situation” says Chief People Officer Laszlo Bock. “But it’s important to the company to help our families through this horrific if inevitable life event.”


C. Work-Life Balance

Work-life balance refers to the balance between a person's career and his personal life. Many people work longer hours and use fewer vacation days, in part because of globalization, outsourcing, and a loss of job security. As a result, employees have less time for personal interests, personal development, and family. Reduced productivity, depression, high levels of stress, and burnout result from such an imbalance.

Although the employee makes the choice to work longer hours, the corporate culture is also responsible. Companies should educate their workers on the importance of a healthy work-life balance. It's also helpful to provide flex time, maternity and paternity leave, telecommuting, or even recreation or exercise facilities. If they don't, people will become money-rich, time-poor.

Answer the following questions.

3.1. What is needed to get rewards from your work? Provide examples of the rewards given in the part A. Try to cluster or group the given rewards.

3.2. Different clusters of rewards attract different groups of workers. Try to connect clusters of rewards and group of workers. What rewards would be attractive to this or that group of employees? What rewards would attract you?

3.3. What do you know about Google company? What perks do they provide for Googlers? What’s a death benefit?

3.4. What’s work-life balance? What are the reasons for work-life imbalance? What are the results of work-life imbalance? Who is responsible for work-life imbalance, according to the text? What can be done to improve work-life balance?

Say if the following statements True or False.

1. Salary and benefits packages are designed to motivate the work people do.

2. Google company does not win from providing death benefit.

3. Google believes it is important to support an employee through horrific and inevitable life event.

4. People work longer hours because they are worried about their jobs.

5. Employees might ignore personal interests if there is a poor work-life balance.

6. Only the company is responsible for overwork.

7. All employees should have flex time and recreation facilities.

Vocabulary study.

5.1. Explain the meaning of the underlined words in the text.

5.2. Make up proper combinations based on the given text.


reward 1. and benefits
salary 2. effort
put in 3. on merit
gym 4. balance
dental 5. spouse
work-life 6. membership
surviving 7. productivity
maternity 8. insurance
loss of 9. snacks
flex 10. leave
reduced 11. life event
free 12. job security
inevitable 13. time

5.3. Complete sentences with proper words from the texts.

The better you become, the higher you rise. The more your career ______, the more you will be __________. Some employees choose to work hard, and they will be ________for it _________.

What makes the death benefit notable isn’t just its ________. The aim is “to ­­­­­­­­­­­­­­­­­­­­­­____________________”. “Obviously there’s no benefit to Google… for the company it’s ­­­­­________ situation” says Chief People Officer Laszlo Bock.

Companies should _______ their workers on the importance of a ________ work-life balance. It's also helpful to provide _____ time, maternity and_______ leave, telecommuting, or even __________ or exercise facilities.

6. Skill activity.Translate into English.

Льготы украинских депутатов

Депутаты Верховной Рады имеют две категории льгот: касающиеся их проживания и соцгарантий, а также для выполнения депутатских обязанностей. Перечислим некотрые из них:

-оплачиваемый отпуск на 45 дней;

-пенсия в размере 70 процентов суммы месячной зарплаты;

-в случае смерти депутата нетрудоспособным членам семьи назначается пенсия за потерю кормильца;

-бесплатное медицинское обслуживание в спецзаведениях;

-госохрана депутата и членов его семьи;

-похороны за счет местных органов исполнительной власти;

-право иметь до 31 помощника-консультанта;

-отдельный кабинет в Раде;

-бесплатное пользование правительственной связью в пределах их полномочий;

-депутатская неприкосновенность (immunity) на весь срок осуществления полномочий.

Ukrainian Pravda 4.02.15


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