Document production software

 

This software assists you with composing, editing, designing, printing, and electronically publishing documents. The three most popular types of document software are word processing, desktop publishing, and Web authoring.

Word processing software, such as Microsoft Word gives you the ability to create, spell-check, edit, and format a document on the screen before you commit it to paper.

Desktop publishing software (abbreviated DTP) has sophisticated features to help you produce professional-quality output for newspapers, newsletters, brochures, magazines, and books.

Web authoring software helps you design and develop customized Web pages that you publish electronically on the Internet. It provides easy-to-use tools for composing the text for a web page, assembling graphical elements, and automatically generating HTML tags.

Document production software makes it easy to let your ideas flow because it automatically handles many tasks as “word wrap”, a spelling checker. It offers several features that can improve the quality of your writing. They are: a thesauru s, a grammar checker, a readability formula, a Search and Replace. The “look” of your final document depends on several formatting factors, such as font style, paragraph style, and page layout. Document production software allows you to work more productively.

Spreadsheet Software

 

A spreadsheet uses rows and columns of numbers to create a model or representation of a real situation. Today, spreadsheet software, such as Microsoft Excel, provides tools to create electronic spreadsheets. As an added bonus, spreadsheet software helps you turn your data into a variety of colorful graphs. It also includes special data-handling features that allow you to sort data, search for data that meets specific criteria, and print reports. Spreadsheets are popular with accountants and financial managers who deal with paper-based calculations. Because it is easy to experiment with different numbers, spreadsheet software is particular useful for what-if analysis. The disadvantage of spreadsheet software is that – aside from a few predesigned templates – you are responsible for entering formulas and selecting functions for calculations. If you don’t know the formulas or don’t understand the functions, you are out of luck.

In contrast to spreadsheet software, “number crunching” software provides a structured environment dedicated to a particular number crunching tasks, such as statistical analysis, mathematical modeling, or money management.

Database Software

 

A database is simply a collection of data that is stored on one or more computers. It can contain any sort of data. Database software helps you enter, find, organize, update, and report information stored in a database. Microsoft Access, FileMaker Pro, and ask Sam are three of the most popular examples of database software for personal computers. Database software stores data as a series of records, which are composed of fields that hold data. A record holds data for a single entity – a person, place, or event. A field holds one item of data relevant to a record. Your database software can help you print reports, export data to other programs, convert the data to other formats such as HTML.

Whether you print, import, copy, save, or transmit the data you find in databases, it is your responsibility to use it appropriately. Never introduce inaccurate information into a database.

Graphics Software

Graphics software is designed to help you create, manipulate, and print graphics. Some graphics software products specialize in a particular type of graphic, while others allow you to work with multiple graphics formats. If you are really interested in working with graphics, you will undoubtedly end up using more than one graphics software product. The most popular are paint software, photo editing software, and drawing software, CAD (computer-aided design) software, and presentation software.

Video editing software provides a set of tools for transferring video footage from a camcorder to a computer, clipping out unwanted footage, assembling video segments in any sequence, adding special visual effects, and adding a sound track. DVD authoring software offers tools for creating DVD with Hollywood-style menus.

A software suite is a collection of application software sold as a single package.

Educational software helps you learn and practice new skills. It is available for such diverse educational endeavors as learning languages, training yourself to use new software, how to play the piano or guitar, and improving keyboarding skills. Exam preparation software is available for standardized tests.

Reference software provides a collection of information and a way to access that information. This type of software includes massive amount of data. The reference software category spans a wide range of applications – from encyclopedias to medical references, from map software to trip planners, and from cookbooks to telephone books. The options are as broad as the full range of human interests.

Computer games are the most popular type of entertainment software. Music software is represented by audio editing software, CD ripper software, audio encoding software, ear training software.

 

Comprehension check. Choose the ending for each sentence from the two versions given.

1. You can vary the font style selecting character formatting attributes, such as

a) italics, bold, underline, etc. b) layout, headers, frames, etc.

2. A thesaurus can help you find

a) opposites for a word. b) synonyms for a word.

3. In a worksheet,

a) each column is numbered and each row is lettered.

b) each column is lettered and each row is numbered.

4. Mathematical modeling software helps you

a) visualize the product of complex formulas.

b) analyze large sets of data to discover patterns.

5. Database software helps you

a) learn and practice new skills. b) enter and organize information.

6. A software suite is

a) a collection of application software sold as a single package.

b) a collection of data stored on one or more computers.

 

 

Vocabulary practice

1. Which word does not belong to the group?

 

a) assist, help, edit, aid;

b) contain, select, choose, pick;

c) relevant, additional, supplementary, extra;

d) spreadsheet, database, Linux, graphics;

e) handle, deal with, assemble, manage;

f) generate, update, form, create.

g) improve, search for, upgrade, enhance

2. Fill in the missing words choosing from the variants given.

 

1. Various kinds of document product software provide tools for creating and … printed and web-based materials.

a) formatting b) sorting c) assembling d) transmitting

2. Spreadsheet software provides a sort of “blank canvas” on which you can create numeric … by simply “painting” values, labels, and formulas.

a) columns b) sequences c) models d) features

3. Database software stores data as a series of … and allows you to establish relationships between different types of records.

a) templates b) items c) entities d) records

4. CD ripper software … files from an audio CD to your computer’s hard disk.

a) edits b) transfers c) formats d) sorts

5. DVD authoring software … you to add Hollywood style menus to digital videos.

a) lets b) makes c) allows d) helps

6. The reference software category spans a wide … of applications.

a) entity b) sequence c) range d) circuit

 

3. Transform the following sentences without any change in meaning. Use the prompts as they are given (words in brackets, parts of sentences).

 

1. Most document production software includes a spelling checker.

A spelling checker is mostly …

2. Word processing offers several features that can improve the quality of writing (to enhance).

3. You may not be a composer or a musician to have a use for music software.

Neither … nor …

4. Many types of CAD software is available (get access).

5. Instead of typing data into a database you can also use data from a commercial database (import).

… than … you can …

6. If you are interested in working with graphics, you end up using more than one graphics software product (combine).

One who …

 

4. Fill in the gaps in the text.

The three most popular types of document production software include word processing, ___, and Web authoring. ___ software is similar to a “smart” piece of paper that automatically adds up the ___ of numbers you write on it. You can use it to make other calculations, too, based on simple equations that you write or more complex, built-in ___. Because it’s so easy to experiment with different numbers, this type of software is particular useful for ___ analyses. ___ software helps you store, find, organize, update, and report information stored in one or more tables. When two sets of records are ___, database software allows you to access data from both tables at the same time. A software ___ is a “bundled” collection of application software sold as a single package.

 

Speaking. Discuss the following questions.

1. How does document production software help me turn my ideas into sentences and paragraphs?

2. What if I am a bad speller?

3. What features of document product software can improve my writing?

4. What is a spreadsheet?

5. What other “number-crunching” software is available?

6. What is a database?

7. What is the best –selling entertainment software?

8. What is a software suite?

 

Text D

Reading. Read the text and try to guess the meaning of the words in bold. Check your variants in the dictionary.