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Семестр Менеджмент, ГМУ THE MANAGER'S ROLE Our society is made up of all kinds of organizations, such as companies, government departments, unions, hospitals, schools, libraries, and the like. They are essential to our existence, helping to create our standard of living and our quality of life. In all these organizations, there are people carrying out the work of a manager although they do not have that title. The vice-chancellor of a university, the president of a students' union or a chief librarian are all managers. They have a responsibility to use the resources of their organization effectively and economically to achieve its objectives. Are there certain activities common to all managers? Can we define the task of a manager? A French industrialist, Henri Fayol, wrote in 1916 a classic definition of the manager's role. He said that to manage is «to forecast and plan, to organize, to command, to coordinate and to control». This definition is still accepted by many people today, though some writers on management have modified Fayol's description. Instead of talking about command, they say a manager must motivate or direct and lead other workers. Henri Fayol's definition of manager's functions is useful. However, in most companies, the activities of a manager depend on the level at which he/she is working. Top managers, such as the chairman and directors, will be more involved in long range planning, policy making, and the relations of the company with the outside world. They will be making decisions on the future of the company, the sort of product lines it should develop, how it should face up to the competition, whether it should diversify etc. These strategic decisions are part of the planning function mentioned by Fayol. On the other hand, middle management and supervisors are generally making the day-to-day decisions which help an organization to run efficiently and smoothly. They must respond to the pressures of the job, which may mean dealing with an unhappy customer, chasing up supplies, meeting an urgent order or sorting out a technical problem. Managers at this level spend a great deal of time communicating, coordinating and making decisions affecting the daily operation of their organization. An interesting modem view on managers is supplied by an American writer, Mr. Peter Drucker. He has spelled out what managers do. In his opinion, managers perform five basic operations. Firstly, managers set objectives. They decide what these should be and how the organization can achieve them. For this task, they need analytical ability. Secondly, managers organize. They must decide how the resources of the company are to be used, how the work is to be classified and divided. Furthermore, they must select people for the jobs to be done. For this, they not only need analytical ability but also understanding of human beings. Their third task is to motivate and communicate effectively. They must be able to get people to work as a team, and to be as productive as possible. To do this, they will be communicating effectively with all levels of the organization - their superiors, colleagues, and subordinates. To succeed in this task, managers need social skills. The fourth activity is measurement. Having set targets and standards, managers have to measure the performance of the organization, and of its staff, in relation to those targets. Measuring requires analytical ability. Finally, Peter Drucker says that managers develop people, including themselves. They help to make them bigger and richer persons. In Peter Diucker's view, successful managers are not necessarily people who are liked or who get on well with others. They are people who command the respect of workers, and who set high standard. Good managers need not be geniuses but must bring character to the job. They are people of integrity, who will look for that quality in others. Understanding the main points
exceptionally intelligent keen to improve people’s lives interested in other people popular able to give clear orders honest admired by others able to examine carefully and make judgements.
VOCABULARY FOCUS 1. Find words and phrases in the text which mean the same as the following: 1 carefully, not wastefully (paragraph 1) 2 expand the range of products (paragraph 3) 3 operate (paragraph 4) 4 resolving (paragraph 4) 5 said in clear, detailed way (paragraph 5)
Managers set objectives. What is an objective? Give examples of objectives that sales, production, and personnel managers might set. 3. Phrasal verbs with out. Find in the text sentences with sort out (paragraph 4) and spell out (paragraph 5) and translate them into Russian. In pairs, use some of the verbs above in sentences of your own. GRAMMAR DRILL
Translate the following sentences, paying attention to the verbals (participle, gerund, infinitive):
Инфинитив в предложении
Building
Read the presented texts and find main ideas using the following expressions: The text is about … At the beginning of the text the author stresses (underlines, points out) that … Then the author describes smth (suggests, states that) … After that the author passes on to (description of, statement of, analysis of …} At the end of the text the author comes to the conclusion (pays attention to the fact) that… THE OPEN DOOR POLICY This policy was started by IBM's founder and first Chairman, T. J. Watson, about fifty years ago. Watson had close contacts with staff working in the plant and field offices. Therefore, staff often brought their problems to him. Using telephone broads casts, Watson told his staff that they should go first to their plant or branch manager if they felt they were being unfairly treated. But if they were still not satisfied, they should come to him. Many of his staff took advantage of his offer. Some would take a day off work, leaving the plant in Endicott to go to see Watson in his office in New York City. He would give them a sympathetic hearing, often deciding in favour of the employee who had complained. By the time he left the company, Watson had become a trusted friend to thousands of IBM employees. Today, the Open Door policy is still practised by IBМ. The programme works like this: if employees think they have been unfairly treated by their immediate manager, they can appeal to a higher level of management to solve the problem. In fact, they can go to higher and higher levels of management if they wish. Alternatively, they can take their case directly to an executive director. In practice, some cases are taken to senior management and executive management level; others are resolved py the immediate manager's manager. Staff may raise any subject they wish. Generally, appeals are about promotions, relations with immediate managers, and assessments of staff performance. In recent years, there have been 20-25 Open Door appeals dealt with by executive management annually. The employee's appeal has been favourably received in a quarter of those cases. When Paula, aged twenty-five, joined the Packing and Despatch Department, she was determined to do a good job and get on in the company. There were six other women in the department, mostly older women. Paula, being young and keen, worked harder than all of them. Soon, in fact, her work-rate was double that of everyone else. About a year after she joined the company, the supervisor of the department retired. Paula was offered the job, which she accepted with delight. From the very beginning she had problems. For one thing, she wasn't popular with the other women. They made jokes about her to her face, saying that she was trying to impress the management by working so hard. And, whenever she tried to persuade them to increase their work-rate, they said that the department was becoming a «sweat shop». Another thing that annoyed them was Paula's attitude to life. She made no secret of the fact that she had several different boyfriends. She was a «liberated women» wanting to get the most out of life. «You only live once» was her favourite expression. The other women didn't like her attitude at all, and made this clear to her. One day, Paula criticized one of the women for taking an unofficial fifteen-minute tea break. A little later, the group of women came to Paula. One of them, Eileen - a sort of leader of the group - told Paula they were stopping work for the day. «We're not putting up with this kind of treatment», Eileen told her. DECISION-MAKING Some decisions are of the routine kind. They are decisions which are made fairly quickly, and are based on judgement. Because a manager is experienced, he knows what to do in certain situations. He does not have to think too much before taking action. For example, a supervisor in a supermarket may decide on the sport, to give a refund to a customer who has brought back a product. The manager does not have to gather a great deal of additional information before making the decision. Other decisions are often intuitive ones. They are not really rational. The manager may have a hunch or a gut feeling that a certain course of action is the right one. He will follow that hunch and act accordingly. Thus, when looking for an agent in an overseas market, a sales manager may have several companies to choose from. However, he may go for one organization simply because he feels it would be the most suitable agent. He may think that the chemistry between the two firms is right. Such a decision is based on hunch, rather than rational thought. Many decisions are more difficult to make since they involve problem-solving. Very often, they are strategic decisions involving major courses of action which will affect the future direction of the enterprise. To make good decisions, the manager should be able to select, rationally, a course of action. In practice, decisions are usually made in circumstances which are not ideal. They must be made quickly, with insufficient information. It is probably rare that a manager can make an entirely rational decision. When a complex problem arises, like where to locate a factory or which new products to develop, the manager has to collect facts and weigh up courses of action. He must be systematic in dealing with the problem. A useful approach to this sort of decision-making is as follows: the process consists of four phases: I) defining the problem; II) analysing and collecting information; III) working out options and IV) deciding on the best solution. As a first step, the manager must identify and define the problem. And it is important that lie does not mistake the symptoms of a problem for the real problem he must solve. Consider the case of a department store which finds that profits are falling and sales decreasing rapidly. The falling profits and sales are symptoms of a problem. The manager must ask himself what the store's real problem is. Does the store have the wrong image? Is it selling the wrong goods or the right goods at the wrong prices? Are its costs higher than they should be? At this early stage, the manager must also take into account the rules and principles of the company which may affect the final decision. These factors will limit the solution of the problem. One company may have a policy of buying goods only from home suppliers; another firm might, on principle, be against making special payments to secure a contract; many enterprises have a rule that managerial positions should be filled by their own staff, rather than by hiring outside personnel. Rules and policies like these act as constraints, limiting the action of the decision-taker. The second step is to analyze the problem and decide what additional information is necessary before a decision can be taken. Getting the facts is essential in decision-making. However, as already mentioned, the manager will rarely have all the knowledge he needs. This is one reason why making decisions involves a degree of risk. It is the manager's job to minimize that risk. Once the problem has been defined and the facts collected, the manager should consider the options available for solving it. This is necessary because there are usually several ways of solving a problem. In the case of the department store, the management may decide that the store has the wrong image. A number of actions might be possible to change the image. New products could be introduced and existing lines dropped; advertising could be stepped up; the store might be modernized and refurbished or customer service might be improved. It is worth noting that, in some situations, one of the options may be to take no action at all. This is a decision just as much as taking a more positive course of action. Peter Drucker, in his book The Practice of Management, gives a good example of the no-action option. He writes about a shipping company which, for twenty years, had problems filling a top position. Each person selected got into difficulties when doing the job: In the twenty-first year, a new President asked «What would happen if we did not fill it?» The answer was «Nothing». It then turned out that the position had been created to perform a job that had long since become unnecessary. Before making a decision, the manager will carefully assess the options, considering the advantages and disadvantages of each one. Having done this, he will have to take a decision. Perhaps he will compromise, using more than one option. Thus, the manager of the department store may solve his problem by making changes in the product range, increasing advertising and improving the interior of the store. Vocabulary Focus Ex. 1. Find words or phrases in the text which mean the same as the following:
Ex.2. Collocation Make a decision Take a decision Take into account Solve a problem Weigh up (paragraph 5) Step up (9) Grammar Drill Ex. 1. Translate the following sentences, paying attention to the verbals (participle, gerund, infinitive):
To be and to have. Some decisions are of the routine kind. They are decisions which are made fairly quickly, and are based on j udgement. Because a manager is experienced, he knows what to do in certain situations. He does not have to think too much before taking action. For example, a supervisor in a supermarket may decide on the sport, to give a refund to a customer who has brought back a product. The manager does not have to gather a great deal of additional information before making the decision.
Present Past Future Have, has had will have В предложении глагол to have может быть: 1) смысловым со значением иметь обладать This material has many valuable qualities. Этот материал имеет много ценных свойств. 2) модальным со значением должен, приходится. В этом случае за ним следует инфинитив смыслового глагола с частицей to. They have to make this experiment Мы должны (нам придется) once more. сделать этот опыт еще раз. We had to use a computor to make Мы должны были пользоваться calculations. компьютером, чтобы сделать эти вычисления. 3) вспомогательным для образования времен группы Perfect. В этом случае глагол to have не переводится на русский язык, но служит показателем времени, числа и лица смыслового глагола, который переводится чаще всего глаголами совершенного вида. He has made an interesting report Он сделал интересный доклад at the conference. на конференции. The construction of this plant has Строительство этого завода already been finished. было уже закончено (уже закончили). DISCUSSION Менеджмент, ГМУ What Makes a Good Manager? Here Are 10 Tips. by Bill Gates /4 200 ЗНАКОВ/ One common mistake is holding onto somebody who doesn't quite measure up. It's easy to keep this person on the job because he's not terrible at what he does. But a good manager will replace him or move him to a set of responsibilities where he can succeed unambiguously. 3. Create a productive environment. This is a particular challenge because it requires different Sometimes you maximize productivity by giving everybody his or own office. Sometimes you achieve it by moving everybody into open space. Sometimes you use financial incentives to stimulate productivity. A combination of approaches is usually required. One element that almost always increases productivity is providing an information system that empowers employees. When I was building Microsoft, I set out to create an environment where software developers could thrive. I wanted a company where engineers liked to work. I wanted to create a culture that encouraged them to work together, share ideas and remain highly motivated. If I hadn't been a software engineer myself, there's no way I could have achieved my goal. 4. Define success. Make it clear to you employees what constitutes success and how they Goals must be realistic. Project schedules, for example, must be set by the people who do the work. People will accept a «bottoms-up» deadline they helped set but they'll be cynical about a schedule imposed from the top that doesn't map to reality. Unachievable goals undermine an organization. At my company, in addition to regular team meetings and one-on-one sessions between managers and employees, we use mass gatherings periodically and e-mail routinely to communicate what we expect from employees. 5. To be a good manager, you have to like people and be good at communicating. This is hard You must have a wide range of personal contacts within your organization. You need relationships - not necessarily personal friendships - with a fair number of people including your own employees. You must encourage these people to tell you what's going on (good or bad) and give you feedback about what people are thinking about the company and your role in it. Customers. About it. The last thing people want is a boss who just doles out stuff. From time to time prove you can be hands-on by taking on one of the less attractive tasks and using it as an example of how your employees should meet challenges. 9. Don't make the same decision twice. Spend the time and thought to make a solid decision I don't pretend that these are the only 10 approaches a manager should keep in mind, or even that they're the most important ones. There are lots of others but these 10 ideas may help you manage well, I hope they do. No one has had more influence on managers in the twentieth century than Frederick W. Taylor, an American engineer. He set a pattern for industrial work which many others have followed, and although his approach to management has been criticised, his ideas are still of practical importance. Taylor founded the school of Scientific Management just before the 1914-18 war. He argued that work should be studied and analysed systematically. The operations required to perform a particular job cold be identified, then arranged in a logical sequence. After this was done, a worker's productivity would increase, and so would his/her wages. The new method was scientific. The way of doing a job would no longer be determined by guesswork and rule-of thumb practices. Instead, management would work out scientifically the method for producing the best results. If the worker followed the prescribed approach, his/her output would increase. When Taylor started work at the end of the nineteenth century, the industrial revolution was in full swing. Factories were being set up all over the USA. There was heavy investment in plant and machinery, and labour was plentiful. He worked for twenty years (1878-1898) with the Midvale Steel Company, first as a labourer, then as a Shop Superintendant. After that, he was a consultant with the Bethlehem Steel Company in Pennsylvania. Throughout this time, he studied how to improve the efficiency of workers on the shop floor. He conducted many experiments to find out how to improve their productivity. His solutions to these problems were, therefore, based on his own experience. Later, he wrote about his experiments. These writings were collected and published in 1947, in a work entitled Scientific Management. When he was with Bethlehem Steel, Taylor criticised management and workers. He felt that managers were not using the right methods and that workers did not put much effort into their job. They were always «soldiering» - taking it easy. He wanted both groups to adopt a new approach to their work, which would change their thinking completely. The new way was as follows: 1 Each operation of a job was studied and analysed; 2 Using this information, management worked out the time and method for each job, and the 3 Work was organized so that the worker's only responsibility was to do the job in the Менеджмент, ГМУ TOP MANAGEMENT –PLANNING AND STRATEGY /4200 3HAK0B/ The top management of a company have certain unique responsibilities. One of their key tasks is to make major decisions affecting the future of the organization. These strategic decisions determine where the company is going and how it will get there. For example, top managers must decide which markets to enter and which to pull out of; how expansion is to be financed; whether new products will be developed within the organization or acquired by buying other companies. These and other such decisions shape a company's future. Before doing any kind of strategic planning; the management must be sure of one thing. They must decide what is the mission and purpose of their business. They also need to decide what it should be in the future. In other words, they must know why the business exists and what its main purpose is. Deciding the mission and purpose is the foundation of any planning exercise. Two examples will make this point clear - one British, the other American. Most people have heard of Marks and Spencer, one of the biggest" and most successful retailers in the world. Michael Marks opened his first penny bazaar in 1884, in Leeds, England. Ten years later there were nine market stores, and Marks had taken into partnership Tom Spencer, the cashier of one of his suppliers. In 1926 Marks and Spencer became a public; company. At that point, they could have rested on their laurels! However, around that time, they developed a clear idea of Marks and Spencer's mission and purpose. Their later success was founded on this idea. They decided that the company was in business to provide goods of excellent quality, at reasonable prices, to customers from the working and middle classes. Providing value for money was their mission and purpose. One of the strategies they used was to concentrate on selling clothing and textiles. Later on, food products were added as a major line of business. The second example concerns the American Telephone and Telegraph Company. They decided on their mission some sixty or so years ago. The head of the organization at that time, Theodore Vail, realized that a privately-owned telephone and telegraphic company might easily be nationalized. If the company didn't perform well, the public would call for its nationalization. To avoid this fate, it had to give efficient service to its customers. Vail and his colleagues decided that giving service would be the mission and purpose of the organization. This became the overall objective of the company, and has remained so ever since. Having decided on its mission and purpose, an organization will have worked out certain more specific objectives. For example, a car firm may have the objective of producing and marketing new models of cars in the medium-price range. Another objective may be to increase its market share by 10% in the next five years. As soon as it has established its more specific, medium-term objectives, the company can draw up a corporate plan. Its purpose is to indicate the strategies the management will use to achieve its objectives. However, before deciding strategies, the planners have to look at the company's present performance, and at any external factors which might affect its future. To do this, it carries out an analysis, sometimes called a SWOT analysis (strengths, weaknesses, opportunities and threats). First, the organization examines its current performance, assessing its, strengths and weakness. It looks at performance indicators like market share, sales revenue, output and productivity. It also examines its resources - financial, human, products and facilities. For example, a department store chain may have stores in good locations — a strength - but sales revenue per employee may be low - a weakness. Next, the company looks at external factors, from the point of view of opportunities and threats. It is trying to assess technological, social, economic and political trends in the markets where it is competing. It also examines the activities of competitors. The department store chain, for example, may see the opportunity to increase profits by providing financial services to customers. On the other hand, increasing competition may be a threat to its very existence. Having completed the SWOT analysis, the company can now evaluate its objectives and The remaining task is to develop appropriate strategies to achieve the objectives. The Challenging substandard performance is a response to your judgement that someone is not performing as they agreed to, or is expected to. It is a communication tool used to give feedback and start solving problems. Its purpose is to move the person's performance back up to standard, while enabling you to maintain a positive relationship with them. When we find that someone's performance is up to standard or exceeds the standards set, we respond with praise and acknowledgement of a job well done. When we find that their performance is not what was expected and agreed to, we have a problem. A problem exists when there is a difference between the way things are and the way someone wants them to be. We can use CSP (challenging substandard performance) as the tool for working on the person's performance. It is the spokeshave we use for trimming off the rough edges. Here it is important to note that it is not the person that is the problem, but their performance. There is a big difference between regarding Bill as a problem, and regarding Bill's performance as a problem. Think about it. If we regard Bill as a problem, we have to tackle Bill. But if we regard Bill's as a performance as a problem, we can tackle the problem with Bill. It is no longer us against Bill, it is Bill and us against the problem of substandard performance.
Тексты для чтения_4 семестр___________________________________________ Менеджмент, ГМУ_____________________________________________________ Step 1: Define the Problem Decisions do not occur in a vacuum. Many come about as part of the firm's planning process. Others are prompted by new opportunities or new problems. It is natural to ask: What brought about the need for the decision? What is the decision all about? In all kinds of textbooks examples, the decision problem is stated and is reasonable well defined. In practice, however, managerial decisions do not come so neatly packaged; rather, they are messy and messy and poorly defined. Thus, problem definition is a prerequisite for problem management. A key part of problem definition is identifying the setting or context... Identifying the decision context and the decision maker represents a large step toward understanding the choice process. The particular setting has a direct bearing on both the decision maker's objectives and the available courses of action. The next two steps consider each of these aspects in turn. Step 5: Make a Choice In the vast majority of decisions we may encounter, the objectives and outcomes are directly quantifiable. Thus, the private firm, such as the steel-maker, can compute the profit results of alternative price and output plans. Analogously, a government decision maker may know the computed net benefits (benefits minus costs) of different program options. Given enough time, the decision maker could determine a preferred course of action by enumeration, that is, testing a number of alternatives and selecting the one that best meets the objective. This is fine for decisions involving a small number of choices, but it is impractical for more complex problems. For instance, what if the steel firm drew up a list of two dozen different pricing and production plans, computed the profits of each, and settled on the best of the lot? How could management be sure this choice is truly «optimal,» that is, the best of all possible plans? What if a more profitable plan, say, the twenty-fifth candidate, was overlooked? Expanding the enumerated list could reduce this risk, but at considerable cost. Fortunately, the decision maker need not rely on the painstaking method of enumeration to solve such problems. A variety of methods can identify and cut directly to the best or optimal decision. These methods rely to varying extents on marginal analysis, linear programming, decision trees, and benefit-cost analysis. These approaches are important not only for computing optimal decision but for checking why they are optimal. Семестр Менеджмент, ГМУ THE MANAGER'S ROLE Our society is made up of all kinds of organizations, such as companies, government departments, unions, hospitals, schools, libraries, and the like. They are essential to our existence, helping to create our standard of living and our quality of life. In all these organizations, there are people carrying out the work of a manager although they do not have that title. The vice-chancellor of a university, the president of a students' union or a chief librarian are all managers. They have a responsibility to use the resources of their organization effectively and economically to achieve its objectives. Are there certain activities common to all managers? Can we define the task of a manager? A French industrialist, Henri Fayol, wrote in 1916 a classic definition of the manager's role. He said that to manage is «to forecast and plan, to organize, to command, to coordinate and to control». This definition is still accepted by many people today, though some writers on management have modified Fayol's description. Instead of talking about command, they say a manager must motivate or direct and lead other workers. Henri Fayol's definition of manager's functions is useful. However, in most companies, the activities of a manager depend on the level at which he/she is working. Top managers, such as the chairman and directors, will be more involved in long range planning, policy making, and the relations of the company with the outside world. They will be making decisions on the future of the company, the sort of product lines it should develop, how it should face up to the competition, whether it should diversify etc. These strategic decisions are part of the planning function mentioned by Fayol. On the other hand, middle management and supervisors are generally making the day-to-day decisions which help an organization to run efficiently and smoothly. They must respond to the pressures of the job, which may mean dealing with an unhappy customer, chasing up supplies, meeting an urgent order or sorting out a technical problem. Managers at this level spend a great deal of time communicating, coordinating and making decisions affecting the daily operation of their organization. An interesting modem view on managers is supplied by an American writer, Mr. Peter Drucker. He has spelled out what managers do. In his opinion, managers perform five basic operations. Firstly, managers set objectives. They decide what these should be and how the organization can achieve them. For this task, they need analytical ability. Secondly, managers organize. They must decide how the resources of the company are to be used, how the work is to be classified and divided. Furthermore, they must select people for the jobs to be done. For this, they not only need analytical ability but also understanding of human beings. Their third task is to motivate and communicate effectively. They must be able to get people to work as a team, and to be as productive as possible. To do this, they will be communicating effectively with all levels of the organization - their superiors, colleagues, and subordinates. To succeed in this task, managers need social skills. The fourth activity is measurement. Having set targets and standards, managers have to measure the performance of the organization, and of its staff, in relation to those targets. Measuring requires analytical ability. Finally, Peter Drucker says that managers develop people, including themselves. They help to make them bigger and richer persons. In Peter Diucker's view, successful managers are not necessarily people who are liked or who get on well with others. They are people who command the respect of workers, and who set high standard. Good managers need not be geniuses but must bring character to the job. They are people of integrity, who will look for that quality in others. Understanding the main points
exceptionally intelligent keen to improve people’s lives interested in other people popular able to give clear orders honest admired by others able to examine carefully and make judgements.
VOCABULARY FOCUS 1. Find words and phrases in the text which mean the same as the following: 1 carefully, not wastefully (paragraph 1) 2 expand the range of products (paragraph 3) 3 operate (paragraph 4) 4 resolving (paragraph 4) 5 said in clear, detailed way (paragraph 5)
Managers set objectives. What is an objective?
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