Specimen of Business Enquiry Letter

Siam Computer Company

July 31,2007

Orchid Hotel

156-160 Alexandra Road, Bangkok, 10000

Dear, Mr. Thomson Wiley

I am writing to enquire whether we would to like to know about detail information your hotel for annual banquet on August 24, 2007, from 6.30-10.30 p.m.

You are started thinking about a good place to hold it.We want to know about such things as the availability of parking [for the expected 50 cars] and the various menus, dining rooms and other banquet facilities along with the charge of these services. Could you please send a brochure and picture of the room foe me? How many people are expected? What alternative dates may be available? How about the size of the rooms, the number of people who can be accommodated in them? Have are you discount for reservation?

Thank you for your help. I am looking forward to hearing from you.

Sincerely

***

***

 

QUOTATION LETTER A letter of quotation is a letter requesting a price quote on a specific product or service. After receiving the letter of enquiry from a prospective buyer, the sellers supply the relevant information by writing a letter that is called quotation letter. These letters are written keeping in view the information asked for like price list, mode of payment, discount to be allowed etc. Businessman should reply to the inquiries carefully and promptly. Tips for writing a letter of quotation: - Be specific: include as many details as possible; the more information included; the more accurate a quote you will receive.

 

 

Specimen of Quotation Letter

Your Company Name or Letterhead
Address City, State Phone, Fax, E-mail, website

Date

To,

Dear:

It was really nice to know your requirements of () and as per our discussions I had with you the other day, I am enclosing herewith our preliminary quotation for your consideration.

I believe this includes all specifications, options and terms we discussed. If not, please let me know the missing part so I may revise the quotation to meet your needs.

If all is in order, let me know how and when you wish to proceed. As discussed earlier, I can offer you an assurance of our policy of best quality and sensible prices with prompt and professional services.

Please note that the prices offered in this quotation are valid for 90 days from the time of receipt. Please call me if you have any questions or require additional information.

Sincerely,

Sales Manager

 

Encl: Price List & Terms and Conditions

 

Task 13. I. Which of the following statements about business enquiry letters do you consider to be correct?

i. By writing these letters, a buyer gets information about the prices of goods.

ii. In business enquiry letter the writer cannot ask for sample of goods.

iii. Here the writer doesn’t give information about the quantity of possible purchases.

iv. The seller supplies the relevant information to the buyer through such a business letter.

v. Letter written in response to business enquiry letter is called Quotation letter.

 

 

ORDER LETTER In the previous section, we have studied about letters of enquiry and reply to enquiry i.e., quotation letter. The prospective buyer after receiving the reply to his enquiry letter may decide to place on order with that business house which offers goods at minimum price and at favourable terms and conditions. Letters written by a buyer to the seller giving the order to purchase the goods is called order letter.

 

 

Specimen of Order Letter

Tel. [phone] M/s Acron Electricals E-mail: [e-mail]

Fax. [phone]/c, Main Road Website: http://www.acronelc.com

 

Darya Gang, New Delhi-2

 

 

Ref. PR/F/2002/32 Dated: August 22, 2002

 

 

M/s Bharat Fans

Bharat Complex

Hyderabad Industrial Estate

Hyderabad - 500032

 

Subject: Your letter of quotation No. SL/F/2002/12 dated August 10, 2002

 

Dear Sir,

 

Many thanks for your prompt reply to our enquiry letter of July 27, 2002. As we find your prices and terms quite reasonable, we wish to place a trial order as per the list enclosed. As pointed out in our enquiry letter, quality is important. Should the goods meet our expectations, substantial orders will follow. Payment will be made within the time limit prescribed in your quotation letter.

 

 

Thanking You,

Yours faithfully,

For M/s Acron Electrical

Sd/- (A.B.Kumar)

Encl: Order List Partner

 

 

OFFER LETTER a) An offer letter is the first document using which a company contacts the employee who is selected for appointment. It contains the designation offered, general terms, salary figures, payment details, working hours etc. The employee can either accept or reject the offer. If he agrees to the conditions given in the Offer Letter, he will inform a convenient joining date. Then the company issues the Appointment Letter as a confirmation of his job. b) The Supplier usually answers the enquiry letter with the offer letter. Answering the general enquiry, he thanks for displaying the interest and, as a rule, offers price-lists, catalogues or terms of a typical contract. The reply to a special enquiry provides all answers for a prospective client. The structure of an Offer Letter: Reason of writing. Answers for prospective client’s questions. Additional offers. Expressions of hope for offer. Answering the questions, you should give the exact description of goods and add some photos, and/or pictures, and/or samples. Determining the price and all discounts should be taken into account. Package fees, transportation costs, terms of delivery and terms of payment should be discussed separately. Offer letters are also sent without previous enquiry if the supplier wants to appeal the attention of prospective clients or to find new customer on special products or their range. The firm offer provides for special terms, for example, the deadline of receiving the order and the system of discounts depending on the quantity of goods and other terms. Our Offer Letter formats are given below.

 

Offer Letter sample format (a)

< Employee Name >
< Address >
< City, State, Pin >

Dear Mr./Ms. < Name >,

 

It is my pleasure to extend the following offer of employment to you on behalf of < Company Name >, further to the interview and discussions you have had with us. You are expected to join duty on < Date > < Month > < Year >.

You are appointed to the position of < Designation > and in this capacity, you will report directly to < Supervisor Name >. As < designation >, your starting monthly remuneration will be Rs 00,000 /- (Rupees ……..Thousand Only). You will be on a probation period of six months.

Your working hours start from < Start Time > to < End Time > with one hour break a day and you are scheduled to work through < Day > to < Day >, which is < Total hours > hours a week.

After successful completion of the probation and review thereof, you will be entitled to other allowances and benefits whatsoever as per policies of the organization. Regular performance reviews will be done to assess your suitability. You shall receive your payments on or before the < Date > of every month.

Offer stands canceled in case of any deviations in information or if you fail to report to me on or before pre-decided date. I will have to assume that you have not accepted this job offer if I do not hear from you before < хххххх >

You will need to submit all your original qualification documents, relieving documents and salary slip (if any) of last three months with a copy of each, on the date of joining.

I look forward to an enduring relationship with your self.

 

Yours sincerely,

< Name >
< Designation >
< Company Name >
< Date >