Sample internship cover letter

Erica R. Smith

[e-mail]

Carthage College Box 777 1252 Green Bay Road

2001 Alford Park Drive Highland Park, IL 60043

Kenosha, WI 53140

When writing a January 19, 2007

business letter to a

woman, always Ms. Carrie Brown

use the title “Ms.”, Hiring Coordinator

regardless of her Windy City Events

marital status, 16 East Pearson Street

unless she holds a Chicago, IL 60610

professional title

such as “Dr.” Dear Ms. Brown:

 

I am writing in response to the Communications Intern position that was posted on www.monstertrak.com. I am a junior at Carthage College and am interested in interning at Windy City Events beginning in early June, earning credit for the summer term.

 

For internships, An internship at Windy City Events would compliment my

indicate for which communications coursework. As my resume indicates, I possess excellent

term you would experience in special events planning. As Social Chair for the Residence Life Council,

like to work. I organized a successful “Campus Carnival 2007,” an outdoor event in which 47 different student organizations hosted game booths with profits donated to a charity of the organization’s choice. This event, the Quantify as much first of its kind at Carthage, attracted over 500 students and raised close to $4,000 as possible. Through this experience of motivating other students, coordinating details with vendors, and publicizing the event, I realized my talent for event planning. I have also been actively involved in other student organization while effectively balancing my academic work.

You may elect to

include an I am highly organized, detail-oriented, and creative. My peers would

additional describe me as enthusiastic and hard working. I am eager to learn the

paragraph different facets of event planning and believe that you would be

impressed outlining your with my work ethic and interpersonal communication skills.

personal skills and

characteristics.

Thank you for your time and consideration. I will be contacting you in early February regarding a possible interview date. Should you have questions before that, please feel free to contact me.

 

Cordially, Erica Smith

The “Encl.”

abbreviation

indicates that

additional

materials (such as

your resume) are

enclosed with this Encl.

letter.

 

SAMPLE COVER LETTER III

Ray J. Johnson

 

125 Pearl Street

 

St. Joseph, MO 64507

 

 

October 1, 200XX

 

 

Mr. Marvin Paterson, Manager

 

Hewlett Packard

 

16399 W. Bernardo Drive

 

San Diego, CA 92717

 

 

Dear Mr. Paterson:

 

 

In December 20XX, I will be graduating from Missouri Western State University with a Bachelor’s Degree in Electrical Engineering Technology. I am writing to explore the possibility of employment as a Control Systems Engineer at your San Diego facility. Early in my coursework at Western I seriously began considering future employment with Hewlett Packard. We use a number of your products in our laboratory work, and their design, precision and reliability are impressive. More recently, however, I noted in a professional computing journal that you are undertaking a new project to apply microcomputers in automatic control systems. Many of my electives were in the fields of control systems and computers, and I worked for three summers in microcomputer applications. I believe that I am well qualified to begin working on your new project; I know that it is directly related to my interests.

 

The enclosed resume details my educational background and experience. I will be in the San Diego area the week of November 1st and could be available for an interview, if convenient. In the meantime, if you need any further information, you may contact me at

 

816.277.2222.

 

 

I look forward to hearing from you soon.

 

 

Sincerely,

 

 

Ray J. Johnson

 

Enclosure

 

LETTER OF ACKNOWLEDGMENT Acknowledge the receipt of any correspondence or information. This type of correspondence may include: a letter or postcard from the company stating that your application or resume was received, an invitation to an informational meeting or tour of the company, a letter requesting a second or subsequent interviews, a letter of rejection, or a letter of postponement, delay or change in the selection process. It is important to acknowledge every piece of correspondence.

 

Irma Smarty

 

34 Hyper Drive

 

Fast Track, MO 64999

 

816.923.4567

 

April 15, 20XX

 

 

Dr. Jonas Barkley

 

Spelling Research Institute

 

4 Market Drive

 

Elmo, MO 64888

 

Dear Dr. Barkley:

 

Thank you for taking the time to talk with me at length on the telephone yesterday regarding the research assistant position at Spelling Research Institute. I appreciate the candid and enlightening information you shared with me regarding this position and your research project. I am very interested in the research position because I have not only assisted I a major research project with Professor Richard Austin at Missouri Western State University, but have conducted three market research projects for businesses in the St. Joseph area. I have enclosed a summary of each of these projects for your review.

I look forward to meeting you in person and hope that we can schedule an interview soon. If you need any further information you may reach me at 816.555.2222.

 

Again, thank you for your consideration.

 

Sincerely,

Irma Smarty

 

Enclosures

 

THANK YOU LETTER Following an interview it is customary to send a thank you letter to the person or persons you met while at the company. Anyone who has provided any assistance during a corporate visit should be thanked in writing. It is a matter of professional courtesy, but it also helps to establish a line of communication between you and the company representatives. Thank you letters should be sent within 24 hours of an interview. In most situations, a formal typed thank you letter is appropriate (see sample letter). A handwritten note card may also be a suitable way to thank the employer in some situations. Your letter should: Indicate how and why you met. Reiterate your enthusiasm and continued interest in the position. Highlight your qualifications. Provide important information, which may not have been discussed in the interview. Convey your appreciation for the interviewer’s time and consideration. Thank you letters do not need to be on 81/2 x 11 inch stationery. You may hand write a thank you letter on formal note cards. In fact, this may be a better way to communicate with a prospective employer. A personalized note will get priority by being placed on top of the stack of mail that arrives that day. It may be the first thing the employer reads as he/she goes through the daily mail. It is very important to send thank you letters as soon as possible after the interview. Otherwise, it has no influence over the final hiring decision.

 

 

606 Central Avenue

 

St. Joseph, MO 64321

 

 

April 19, 20XX

 

Ms. Janice Jones

 

Vice-President of Public Relations

The Hart Agency

1000 Main Street

Kansas City, MO 64123

 

 

Dear Ms. Jones:

 

Thank you for the interview on Wednesday April 18th with the Hart Agency. I am very interested in the position as Communications Director and I hope that the interest is mutual.

I would consider it a privilege to join your firm. My background in crisis management along with my experience in political campaigns is parallel to the qualifications you are looking for in a candidate for this position. I know I could make a significant contribution to your team.

If you have any questions, please call me at 816.333.4545. I look forward to the opportunity to discuss further the Communications Director position at the Hart Agency and would welcome the opportunity to show you samples of my work.

 

 

Sincerely,

 

Brad Simpson

 

 

LETTER OF ACCEPTANCE It is advisable to accept, in writing, any job offer you receive. This letter usually follows a telephone conversation and is used to confirm a job offer. The letter should convey acceptance of the offer and express appreciation for the opportunity to work for their organization. That is, assuming you really want the job. Do not accept an offer you are not sure of. If you are interviewing with several companies over the course of a week or two, be honest with the potential employer and ask for time to make a decision. You do not want to jump on the first offer you get because the next one may be the to-die-for job. Give yourself a reasonable amount of time to make the best decision. An employer should be willing to give you a few days or up to a week to decide. In your letter of acceptance be sure to mention the exact position, the salary and the start date, if known. Your letter should also restate any terms of employment agreed upon during your telephone conversation (i.e. job title, salary, benefits, and start date.). While an acceptance letter is not a necessity, it is an appreciated courtesy and may serve as record of your conversation.

 

James Taylor

 

44 Lyric Street

 

St. Joseph, MO 64577

 

April 15, 2003

 

 

Mr. Jon Stewart

Universal Publishers

1000 Cedar Street

Kansas City, MO 64888

 

Dear Mr. Stewart:

 

I am writing to confirm your offer to join Universal Publishers as a technical writer. I am pleased to have been selected and accept the position at an annual salary of $30,000.

I understand that my start date will be Monday, May 15th. In the meantime, if you need any further information, you may contact me at 816.456.7777.

Thank you for your consideration over the past few weeks. I am looking forward to this new opportunity with Universal Publishers.

 

Sincerely,

 

 

James Taylor

 

 

LETTER OF REFUSAL It is good manners to put into writing that you are declining an offer. Even if you decline over the telephone, follow up with a letter. You want to maintain a good relationship with the company because although you may not want this particular job, you may want to be considered for another position later.

 

721 Sutler Street

 

St. Joseph, MO 64567

 

 

April 15, 20XX

 

Mr. Ronald Waterman

 

Allied Communications, Inc.

 

6 Front Street

 

Kansas City, MO 64222

 

 

Dear Mr. Waterman:

 

 

Thank you for your consideration over the past few weeks. I was very impressed with your facility and operation. However, I have decided to decline your offer for the position of Production Manager. Allied Communications, Inc. is an impressive company and a leader in the field of communications technology. I know you will continue to make great strides.

Again, thank you for your time. It was a pleasure to meet you and the members of your team.

 

Sincerely,

 

Anne Finch

 

DECLINING AN OFFER

 

64 State Street

 

St. Joseph, MO 64509

 

 

April 15, 20XX

 

 

Mr. Charles Parker

 

Silvan Promotions, Inc.

 

421 Watson Place

 

Kansas City, MO 64255

 

Dear Mr. Parker:

 

 

Thank you so much for offering me the position of Marketing Manager with Silvan Promotions, Inc. Although it was a difficult choice for me, after careful consideration I decided that another offer was more compatible with my career goals.

 

I appreciate the time you spent with me. I hope that the candidate whom you select works out well for you.

 

Sincerely,

 

 

Maureen Collins

 

LETTER OF RESIGNATION When leaving a job, you should tell your employer in person. Then, follow up with a letter of resignation.

 

5344 Hudson Street

 

St. Joseph, MO 64545

 

April 15, 20XX

 

Mr. Fred Harvey, Manager

 

Pizza Hut

 

33 Main Street North

 

Savannah, MO 64321

 

Dear Mr. Harvey:

 

 

I am writing to let you know that I will be resigning my position as Assistant Manager for Pizza Hut effective April 30th.

 

I have enjoyed the experience of working for Pizza Hut over the past four years and I especially appreciate your guidance and understanding while I completed my college degree. It has been a privilege to be associated with such a great team of employees.

 

Thank you for your support. It is greatly appreciated.

 

 

Sincerely,

 

Jane Ann Miller

 

REJECTION LETTER The employer is not the only one looking for the right match. Candidates may decline employment offers that do not fit their career objectives. This letter should be brief and indicate that after thoughtful consideration you have decided not to accept this offer. Thank the employer for his or her time and consideration. This gesture is a professional courtesy and is often appreciated. While this employer may not fit your needs today, perhaps you may be seeking employment there in the future.

 

Sample Rejection Letter

 

 

Sandra White

 

1919 – 15 Avenue

Kenosha, WI 53140

June 10, 2007

 

Mr. Thomas Dunn

Director of Recruiting

Johnson and Sons

1520 Locus

Kenosha, WI 53140

 

Dear Mr. Dunn:

 

Thank you for the offer of employment as sales representative with your company. Your confidence in me is greatly appreciated.

You have a fine organization and there are many aspects of the position which are very appealing to me. However, after careful consideration, I have decided to accept another position which more closely meets my long-term goals.

 

I want to thank you for the consideration given to me. It was a pleasure meeting you.

 

 

Sincerely,

 

Sandra White

WITHDRAWAL LETTER If you have accepted an offer of employment, you have an obligation to inform employers if you wish to withdraw your application from consideration. Your letter should express appreciation for the employer’s time. It also should indicate that after much thought you have decided to accept an offer from another organization most suited to your present stage of career development.

 

Sample Withdrawal Letter

 

Dan Block

2633 North Hamden Court #3N

Chicago, IL 60614

773-534-6651

[e-mail]

 

April 2, 2007

 

Mr. Dave Schultz

President

Graphic Production

PO Box 2199

Oak Park, IL 60303

 

Dear Mr. Schultz:

 

I am writing to inform you that I am withdrawing my application for the graphic design position with your company. As I had indicated earlier, I have been exploring various employment options.

After careful consideration, I have decided to accept another position which more closely matches my career interests.

I want to thank you again for the interview. It was an honor to be considered for the position. Graphic Production is a fine organization and I wish you well.

 

Sincerely,

 

Dan Block

ENQUIRY LETTER Sometimes prospective buyers want to know the details of the goods which they want to buy, like quality, quantity, price, mode of delivery and payment, etc. They may also ask for a sample. The letter written to sellers with one or more of the above purposes is known as enquiry letter. Points to be kept in mind while writing letters of enquiry: – Letters of enquiry should clearly state the information required, which may be asking for a price list or a sample. – Write specifically about the design, size, quantity, quality, etc. about the product or service in which the buyer is interested. – The period or the date, till which information is required, may also be mentioned.