III. Investigate the differences between the following types of conferences

business conference

scientific conference

video conference

on-line conference

- Characterize each type and speak about the features that differ or unite these types of conferences. Describe one of them in great detail.

- Do you agree with this classification? Are there other types of conferences?

- Describe specific guidelines concerning format and size of events, agenda, the electronic submission, etc.

Recommended sites:

http://cordis.europa.eu/improving/conferences/faq.htm (High-level Scientific Conferences)

http://port.igrs.sas.ac.uk/conferenceprogramme.htm (Programme)

http://ec.europa.eu/research/fp6/mariecurie-actions/pdf/hls_en.pdf (Training researches)

http://port.igrs.sas.ac.uk/index.htm (Postgraduate online research training)

http://www.alleventsadviser.com/business/How-to-Organize-a-Business-Conference-108.php (Business conferences)

http://www.webtvwire.com/organizing-a-video-conference/ (Video conferences)

http://www2.csd.org/newlinks/stepsinorg.htm (Video conferences)

http://www.rosatom.ru/en/review/on-line/ (On-line conferences)

http://www.avs.vub.ac.be/old/events/Conference_WSC6_2001.txt (On-line conferences)

IV. Recommend the best sites you have found to your group mates in the form of e-mail, describing their advantages and drawbacks.

V. Submit the results of the work for your teacher consideration in a written form.

In class

VI. Give an oral presentation upon the subject, considering the advantages and disadvantages of each presented type of a conference.

VII. Give feedback to your group mates. Use the following expressions. What expressions can be used for negative feedback?

Asking for feedback: Please don’t hesitate to interrupt. Please feel free to ask questions We would like to know what you think Phrases for giving feedback: This is one of the best ideas I've heard in a while I think it's great that you… When you said…, …..I wonder if you had tried ….perhaps you could have….. …sometimes I find…..helpful…. have you thought of You picked up most of the key points… but you did not… Overall, I very much enjoyed…" What did you learn from this…?

What you said sounded judgmental. What I admire about your… I'm impressed with the way you… I really liked how you… That was very impressive how you… There may have been a missed opportunity… It's a small thing, but be aware of…. The one thing you might look for is… That’s interesting. How do you think…what makes you think that?

 

VIII. Listen to the feedback of your group mates, and answer their questions.

IX. Work with your partner. Below are the most Frequently Asked Questions. One of you should act as an experienced person and the others should ask for your opinion and advice. Try to answer them as fully as possible.

1. How do I register for a conference?

2. Can I register for the conference by telephone?

3. Will I receive a confirmation?

4. What is included in my registration fee?

5. Do I have to make my own hotel reservation?

6. Can I attend only one day of a three day meeting?

7. Are there discounts on multiple registrations?

8. Will the information material provided at the conference be posted on the website?

9. Can the information materials provided at the conference be purchased?

10. Do I have to register in advance or can I register on-site?

11. Are there options for my strict dietary requirements?

12. What is the conference dress attire?

13. How do I know if my registration submitted on-line was received?

14. Will I receive a receipt for my credit card charge?

15. May I make a cancellation request?

16. How can I make cancellation?

17. What is the price for early bird delegates?

18. Do cancelations receive a full refund?

19. Is registration refundable?

20. Are substitutions permitted?

You may base your answers on the phrases given below.

Conference attendees

Delegates

Participants

Registration

Registration form

To register for the conference, please call…

Participants of the (name of the conference) Conference need to register.

Online registration is now open

On-line registration is closed.

After (date), please register on-site for…

All registrants will receive a registration confirmation.

Fax and mail registration is no longer available.

You can register online or register onsite when you arrive.

The Registration office will e-mail or mail a registration confirmation to all registered attendees.

Late registration

Standard registration

Early bird registration

Early bird price

Early bird delegates registered before July 31st will receive a free…

Registration rate

Please note that after Monday, August 25, 2008 the early registration rate will increase to $275.

However, the student registration rate will remain the same.

One-day Attendance Rate

(Non)member Rate

Registration (conference) fee(s)…

…will cover refreshment breaks, luncheon, and conference materials.

…does not include hotel accommodations.

…includes admittance to all conference sessions including short courses, conference meals, breaks, opening reception and conference banquet.

…includes all conference sessions, conference materials and refreshment breaks.

All conference attendees are expected to pay the registration fee with the exception of…

If you register online and pay by credit card, you will receive immediate confirmation via our server.

Fees are quoted in…(currency)

There is no charge to attend this conference.

However, special hotel accommodation rates and pre-conference tour packages will be available for conference participants.

Registration cancellation

Registration cancellations must be made in writing.

No phone cancellations will be accepted.

Cancellations received by (date) will receive a full refund. No refunds will be issued after (date).

All cancellation requests need to be made in writing (via email or regular mail).

Cancellation requests made by that date are eligible for a full refund of the registration fees (minus a $100 administrative fee).

You must send a written cancellation and refund request … by mail, fax or e-mail prior to…

Refunds…

…will be mailed after the conference and will not be given to no-shows.

No refunds will be issued after that date.

Requests for refunds after the cancellation cut-off date will not be granted, however substitutions may be allowed.

You may cancel your registration no later than (date) and receive a refund of your total conference registration fee, minus $... administrative fee.

No refund request will be accepted or honored after February 29, 2008, regardless of the reason for the cancellation (including medical and other emergencies).

Registrations are non-refundable

Substitutions

…are permitted.

…will gladly be accepted at any time.

Accommodation

Once you’ve registered for the conference, you may reserve your room online or download the housing form to reserve your room via phone, fax, or mail.

Conference participants can now secure hotel accommodation in advance by booking online through the … conference website.

Dress code

All delegates at the … Conference must adhere to the following dress code.

As a general rule, delegates must be dressed in Western business attire.

Delegates who are not dressed appropriately will be sent home.

QUIZ

Fill in lexical cloze:

Chairs

When planning the programme of your conference, a chair should be ______ to each of the sessions. A chair should have at least the same _____ as the speakers she or he will _____. Entrusting a PhD student with the task of introducing a _____ scholar may be inappropriate. Each chair must be personally _____ to act in this role, and informed of her/his duties well _____, even if she or he will _____ in the conference as a speaker, too. Bear in mind the _____ of the session when assigning chairs: some people are firmer than others. For instance, to allow one speaker in a session to _____ so badly that the others will have to _____ their papers is offensive to those speakers and makes all participants uncomfortable. Where speakers are known to overrun, or where debate might be _____, or when a session is tightly timetabled, pick a chair who you can rely on to cope. A chair also has to _____ the question and answer session, and may need to get things going with a question of their own. If possible it is good to ______ someone who knows something about the topic of the session, and who will therefore add substantially to the ______.

 

№	A	B	C	D
1.	assigned	given	assignment	assist
2.	position	prestige	status	state
3.	give	accept	preserve	present
4.	renowned	famous	known	admired
5.	invented	invited	asked	encourage
6.	ahead	in advance	beforehand	informal
7.	take over	take apart	take part	take back
8.	naturist	natural	type	nature
9.	overrule	overrun	overhand	overgrown
10.	cut	decorate	triple	trim
11.	heating	hot	heated	warm
12.	organize	arrange	involve	organizer
13.	collect	select	selective	choose
14.	discuss	decide	deceive	debate

 

1. Read the agenda of a conference below. Describe the conference using unwrapped phrases. For example: Each participant has from 20 to 25 minutes to make his or her presentation or For additional information we can contact Allan Doyle by e-mail.
2. Divide into several groups; prepare and present the agenda your own imaginary conference using the given example. The time limit is 7 minutes for a presentation.

EOGEO

2005 Workshop

Agenda

Allan Doyle - [e-mail]

OSG/MUM3/EOGEO

2006 http://www.eogeo.org 2

General Format

• 30 minute time slots

• 20-25 minute presentations

• 5-10 minutes for questions/discussion

• Please return promptly from break, lunch

• People are welcome to stay in room for

questions/discussion during demo period

OSG/MUM3/EOGEO

2006 http://www.eogeo.org 3

07.00 - Registration, Coffee

08.15 - Agenda, Logistics, etc.

08.30 - EOGEO Overview & Current Activities

Allan Doyle, EOGEO

09.00 - Data Access Systems from the USGS

John Faundeen, USGS

09.30 - WMS Time Series with Mapbuilder

Mike Adair, Natural Resources Canada

10.00 - Break

10.30 - EOGEO: Use Cases and Information Models for OpenSDI

Josh Lieberman, Traverse & EOGEO

11.00 - An introduction to the GeoTools Library the family of related

projects

James Macgill, Penn State University

11.30 - The ICEDS OGC-compliant server for interactive global

mapping and data delivery using SRTM and Landsat data

Morley J.G., Muller J.P., Gil N., Willis I., Giovando C.,

Greening, O.

12.00 - Lunch

13.00 - GeoNetwork OpenSource

Jeroen Ticheler, Food and Agriculture Organization of the

United Nations

13.30 - Development of OGC compliant prototype systems to

promote application of EO satellite data

Shinobu Kawahito, JAXA/RESTEC