INVITATIONS – ACCEPTING/REJECTING 


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INVITATIONS – ACCEPTING/REJECTING



Say what the event is and give clear details of the date, time and place. It may be helpful to give other information such as how to get there, who else is coming and what (if anything) to bring. It is usual, too, to ask for confirmation:

- I’m/We’re having a party on Friday 19th and I/we hope you’ll be able to come.

- Would you like to come/go to see “Room With a View” with me at the weekend?

- I was wondering if you’d like to go to the theatre/come on holiday with us?

- Could you let me/us know if you can come/you’d like to join u?

- Thank you very much for you invitation. I’d love to come.

- Thank you for asking me/inviting me to... but I’m afraid I won’t be able to come/join you because...

REQUESTS

In some cases, you may want to introduce your request immediately. In others, you may prefer to begin your letter with some brief news before going on to make the request. Either way, explain exactly what the request is, with reasons, and emphasise how grateful you would be for the help you are asking for:

- I’m writing to ask for you help/you (if you could do me) a favour.’

- I wonder if/I was wondering if you could help me/do me a favour.

- I hope you don’t mind me asking but could you (possibly)...?

- I’d be very/really/terribly grateful if you could...

THANK YOU/ CONGRATULATIONS/GOOD LUCK

When thanking someone for something, it is usual to say as much as possible about how useful/enjoyable/helpful it was. When offering congratulations for some success, you usually mention how well deserved it is. When wishing someone good luck, try to reassure them or offer some friendly advice:

- I’m writing to thank you for your hospitality/ the wonderful present.

- It was so kind of you to invite me to stay with you.

- I really appreciated all your help/advice.

- Congratulations on passing your exams/your excellent exam results!

- You really deserved to succeed after all your hard work!

- I wish you good luck/Good luck in/with your exams/your driving test/your interview.

- Don’t worry, I’m sure you’ll do well/pass.

- Do be on time, won’t you, and don’t forget to...

NEWS/INFORMATION

-I thought you might be interested to hear about/know that...

- This is just to let you know that...

- By the way, have you heard about/did you know that...?

FORMAL LETTERS

 

THE WISE OWL BOOKSHOP

Part-time sales assistant required.

Please apply in writing to:

The Manager,

The Wise Owl Bookshop,

Market Street,

Malvern, WR12 2PO

 

23 Oxford Road

Cheltenham

Gloucestershire

GL50 4QZ

 

4th August 19-

 

The Manager

The Wise Owl Bookshop

Market Street

Malvern

WR12 2PO

 

Dear Sir or Madam,

 

I was interested in your advertisement in today’s edition of the “Evening Mail” and I would like to apply for the position of part-time sales assistant.

 

I am 19 years of age and have recently returned from six months’ travelling in the United States. I have ‘A’ levels in French and Art History and I have gained some work experience since leaving school, both as a waitress and as an assistant in a newsagent’s shop.

 

My reason for applying for this position is that I hope to go to university next year and I would like to combine part-time work with studying for a further ‘A’ level. I feel that the work would be very interesting and that I would enjoy the opportunity to meet people and help them with their enquiries.

 

I would be free to attend for interview on any day after 11 a.m.

 

Yours faithfully,

 

 

HAZEL SMITH (Ms)

 

Notes and useful language

BEGINNING/ORGANISATION

Write Dear + the person’s name, if you know it (Dear Mr Smith). If not, begin Dear Sir (for a man), Dear Madam (for a woman), or Dear Sir or Madam (if it could be either). Don’t use a title like Dear Manager.

If the first paragraph, clearly state your reason for writing. Use the middle paragraphs to explain the details, beginning a new paragraph for each main point. In the final paragraph, sum up and/or say what action you want to be taken.

 

ENDINGS

Don’t forget! If you began with a person’s name, e.g. Dear Mrs Blake, you must end with Yours sincerely, not Yours faithfully. These endings are followed by a comma.

 

JOB APPLICATIONS

First make it clear which job you are applying for, and mention where you saw the advertisement, and when. Give all the necessary information about yourself (including age, qualifications, past employment and other experience). Say why you are particularly interested in the job, and what you have to offer. Use a new paragraph for each main topic. It may also be useful to mention when you would be available for an interview:

- I was interested in the advertisement in (newspaper/magazine) on (date) and I would like to apply for the post/position of (job title).

- I am 21 years of age and I have a Diploma in Business Administration.

- My reason for applying is that I am interested in tourism and I would like to be able to use my foreign languages.

- I would be happy/able to attend an interview at any time which is convenient to you.

APOLOGIES

Explain why you are apologising and what the reasons were for your behaviour. If possible, offer to make up in some way (e.g. by paying for the damage) and/or promise that the problem won’t happen again:

- I am writing to apologise for the things I said at our last meeting/losing my temper.

- I would like to say how sorry I am about the trouble I have caused/that you were disturbed.

- The reason I missed the meeting was that my car broke down.

- Please let me know how much it cost and I will gladly replace it.

- I assure you that this will never happen again.

COMPLAINTS

State the subject of your complaint clearly in the first paragraph. Use the following paragraphs to give all the necessary details (including dates and times, the people involved, the inconvenience you’ve been caused, etc.). Try to be clear and factual rather than emotional. Use the final paragraph to say what action you want to be taken now:

- I am writing to complain about a holiday I booked with your company.

- I am writing to say that I am not satisfied with the standard of service at your restaurant.

- I must insist that you refund the cost of the bill.

- I must ask you to...

ENQUIRIES

In the first paragraph, explain what information you need. If you are responding to an advertisement, mention where you saw this. Use extra paragraphs to mention any specific questions you would like answers to:

- I am writing to enquire about...

- I was interested in your advertisement in “The Daily News” and I would like to have further information about...

- I would be grateful if you could send me full details of...

- Could you send me your brochure/catalogue?

- I look forward to hearing from you/receiving the information.

OPINIONS

Introduce the topic and give details of any letter, article, book or TV programme you are responding to. Develop your argument in separate paragraphs and sum up in the final one:

- I strongly disagree with/I completely agree with Mr Smith’s letter, which appeared yesterday.

- I was interested to read the article on immigration in Monday’s edition of your newspaper but I don’t think it gave all the facts.

- I was interested/fascinated/amused/delighted to see/hear/read...

- I was horrified/shocked/disgusted to...

- In my opinion there is far too much violence in television dramas these days.

- In conclusion I feel/I believe...



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